About the Role

Administrative Assistant - Hybrid Schedule

Hybrid

Service

Full time

Somerset, New Jersey, United States

OverviewApplication

DESCRIPTION

Tower Water is seeking a self-motivated and positive office admin to join our team. This is a full-time role with a great benefits package. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team.

The right person will display the following values:

• Have a can-do attitude

• Be reliable to a fault

• Is responsive to customer and employee needs

• Understands the value of reputation

• Exhibit passion for what you do, task in front of you, for your team

Tower Water in Somerset, NJ. Our company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. We are a small, friendly office where each person performs a variety of tasks. Each admin owns some faction of the company process which they are the “go to person” for.

Job responsibilities include but are not limited to:

• Prepare and review contracts, agreements, amendments and purchase orders.

• Review and proofread reports and documents before sending to clients.

• Create, update and maintain client information in several databases.

• Answer phones, take messages, and transfer calls.

• Filing, faxing, mailing, etc.

• Organize and schedule meetings.

• Produce e-mails, reports, letters, forms and SOPs.

• Respond to insurance requests from clients.

• Teamwork is a must - willingness to communicate with the administration team.

• Some responsibilities may change in accordance with Tower Water business operations.

• Complete company required trainings.

• Other tasks based on company needs.

Requirements

The right person should have the following experience:

• 2+ years as an administrative or customer service professional

• QBO experience is a plus

• Basic Accounts Payable and Accounts Receivable experience is a plus

• High School Diploma or GED Equivalent

• Proficient in MS Office (Outlook is a must)

• Update and maintain several databases

• Computer-savvy, with fast and accurate typing.

• Passionate, well-spoken and reliable.

• Organized and able to multitask; can successfully balance deadlines and projects at any given time.

• Efficient and productive with strong prioritization skills.

• Able to take direction and complete tasks independently from multiple supervisors

• Work speed must be consistent with other personnel after 6–8-week training period

• Excellent interpersonal skills and exemplifies the Tower Water values

• Attention to detail and problem-solving skills

Benefits

• Hourly rate of $19.25-$21.65 based on experience

• Medical, dental and vision benefits with generous employer contributions

• 401k with 4% matching.

• 10 vacation and 5 sick days per year with progressing vacation based on years of service

• 8 paid holidays

• Pretax benefits such as FSA or HSA accounts

• Company paid life insurance and short-term disability coverage

• Laptop, phone and monitor for home use

• Quarterly conversations with your manager

• All staff meetings and fun events

• Additional benefits through our PEO

• After training, there will be remote work options with 3 days on site and 2 days remote

• You will have access to our Employee Assistance Program and our training database