California Legal Administrative Assistant

About the Role

Title: Remote California Legal Administrative Assistant

Chicago, IL, US

Dallas, TX, US

Hattiesburg, MS, US

Miami, FL, US

New Orleans, LA, US

O'Fallon, IL, US

O'Fallon, IL, US

Ridgeland, MS, US

Wilmington, DE, US

Job Description:

MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm) on a remote basis. Experience handling California cases is a plus, though not required.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities: 

• Provide administrative and secretarial support to assigned attorneys/paralegals.

• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.

• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.

• File legal documents with state and federal courts (e-filing knowledge is a must).

• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.

• Update and maintain client files in a timely manner.

• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).

• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented. 

• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

• Assist in the timely submission of conflict checks.

• Consistently provide friendly and helpful telephone support for assigned attorneys.

• Prepare for trial as needed by assisting paralegals and attorneys. 

 Candidate Requirements:

• Minimum of a high school diploma required (college degree is preferred, but not required).

• Minimum of five (5) years of experience as litigation administrative assistant.

• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.

• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.

• Communication: Demonstrate excellent verbal and written communication skills.

• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.

• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.

• Teamwork: Contribute to building a positive team spirit and support the success of colleagues. 

 Personal Attributes:

• Ability to work efficiently in a fast-paced environment.

• Highly organized with strong attention to detail. 

• Self-motivated and capable of independent work. 

• Excellent verbal and written communication skills.

• Professional in interactions with a wide variety of individuals. 

• Skilled in prioritizing and managing multiple tasks. 

• Consistently punctual with excellent attendance. 

• Flexible and willing to assist wherever needed. 

• Demonstrates understanding of and adherence to firm policies and procedures. 

• Comfortable working in a high-volume, deadline-driven environment with shifting priorities. 

• Strong problem-solving skills. 

 Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).