Executive Assistant, C-level (Encora Digital)

About the Role

Executive Assistant (C-level)

Colombia

Key Details

• Position: Executive Assistant for C-Levels

• Location: Remote (Only Costa Rican or Colombian residents)

• Experience: Extensive years as Executive Assistant with C-levels

• Language: Fluent English (written and spoken)

We are seeking a highly experienced Executive Assistant (EA) to support our 3 C-Levels leaders based on the East Coast of the United States and in India. This role is structured under a nearshore model, with candidates located in Latin America (Colombia or Costa Rica) and working remotely with flexibility to support EST time zone operations.

Responsibilities and Duties

• Manage calendars, travel arrangements, meetings, and events.

• Handle emails, data entry, expense reports, and assigned projects.

• Serve as liaison to board of directors and senior management.

• Coordinate executive outreach and external relations.

• Maintain discretion and judgment in prioritizing schedules and deliverables.

• Interact with Board of Directors and manage agendas for company visits.

• Compile data and prepare presentations, spreadsheets, and reports.

• Create meeting agendas, take notes, and draft recaps with action items.

• Simultaneously, manage multiple projects and provide proactive updates.

• Organize and prioritize critical issues for efficient decision-making.

Qualifications and Skills

• Experience with Tier 1 companies and C-Levels. 

• High attention to detail and exceptional organizational skills.

• Excellent written, verbal, and interpersonal communication skills.

• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to maintain confidentiality and discretion.

• Ability to work independently with little to no supervision.

• Available to support executive management outside standard hours.

• Excellent English-language writing skills.

Additional Skills

• Ability to work under pressure and manage multiple projects.

• Strong presentation and change management experience.

• Hands-on approach to project management.

• Excellent communicator with humility.

• Highly organized with strong attention to detail.

• Adaptable to new challenges.

• Positive attitude and willingness to grow within the company.

• Strong negotiation and influencing skills.

Offer details

• Indefinite-term employment contract under payroll with all legal benefits.

• 100% employer-covered health insurance

• Referral bonus program for successful candidate recommendations.

• Access to company-sponsored events, certifications, and training programs.

• Encora-provided laptop and all required work equipment.

• Fully remote work opportunity.

• Birthday day off.

• Work From Anywhere (WFA) policy: Up to 20 days per year from any location.