Executive Assistant to Presidential Advisor, Science and Technology Policy

About the Role

Executive Assistant to Presidential Advisor, Science & Technology Policy

Functional Area: Office Support

Department: Office of the President

School Area: President & Chairman of the Corporation

Pay Range Minimum: $40.00

Pay Range Maximum: $50.50

Employment Type: Full-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: Monday-Friday

EXECUTIVE ASSISTANT TO THE PRESIDENTIAL ADVISOR, SCIENCE AND TECHNOLOGY POLICY, Office of the President, provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy; provides administrative support to Vice President for Government Affairs when on Cambridge campus; manages day-to-day operations of the office; coordinates complex calendar management, intricate domestic and international travel, and multifaceted logistics and materials for meetings; monitors correspondence and composes and edits documents, presentations, and reports; anticipates needs and assists with moving the Presidential Advisor’s priorities forward; tracks action items and commitments; represents the Presidential Advisor to senior stakeholders; processes travel expense reports and vendor payments, prepares purchase orders, and maintains financial records; and coordinates events and works on special projects, as needed.
 Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of seven years of administrative, office, or related experience; ability to anticipate the needs of the office and act strategically; excellent interpersonal, organizational, time management, project management, and writing and communication skills; ability to build and maintain strong relationships with all levels of the Institute and with the external community; judgment, tact, and discretion with sensitive and confidential information; self-motivation and a bias for action; ability to work well under pressure while handling multiple tasks simultaneously; advanced-level computer skills, including proficiency with Microsoft Office, SAP, and Concur; ability to work in different platforms and learn various technologies; and ability to work independently and function effectively as a member of a team. 

PREFERRED: Bachelor's degree; experience working with C-suite executives within a large organization or university environment; and proficiency using a Mac.