About the Role

Title: Receptionist

Location: Ossining United States

Job Description:

Part-Time

• Overview

• Hiring Process

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.

• Retrieves messages from voice mail and forwards to appropriate personnel.

• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

• Coordinates guestroom reservations.

• Maintains current list of residents who are hospitalized.

• Updates appointment calendars, including transportation and beauty calendars, as directed.

• Receives, sorts, and routes mail, and maintains and routes publications.

• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).

• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

• Performs other clerical duties as needed, such as filing, photocopying, and collating.

• Orders, receives, and maintains office supplies.

• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.

• Collects money for store purchases and meal tickets, etc.

• May drive company vehicle from community to social and other various destinations (only if required by community).

• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

• Basic First Aid and CPR certification where required.

• Must successfully complete all Atria specified training programs.

• Able to read and comprehend simple instructions, short correspondence, and memos.  Able to write simple correspondence.  Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Able to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.

• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Able to deal with problems involving a few concrete variables in standardized situations.

• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.